Wedding Planning Guide

wedding planning during the coronavirus

We know how much time and love you and your partner have put into planning your wedding day and understand that the global coronavirus pandemic is causing a great deal of uncertainty and stress. We want to share some tips that could help you. We realize that you may need to postpone or adapt your wedding plans due to COVID-19, and we are here to help as you think about your upcoming wedding.

Understanding The Coronavirus And How It Can Affect Your Wedding

What does this mean for your wedding plans?

The simplest answer is that it will mean something different for everyone. Deciding to postpone or change your wedding will be a different decision for each couple and their families.

We recommend staying informed during this time through trusted governmental organizations such as the World Health Organization (WHO) and the Center for Disease Control and Prevention (CDC). The CDC has official guidance for people planning and hosting events. The guidance from the CDC is changing frequently, so be sure to check their website and your local health department on a regular basis.


Maintain Clear & Constant Communication With Guests

Regardless of where you are in the wedding planning process, the first step is to keep clear and frequent communication between you and your guests.

Wedding Envelopes
  • Ensure you have guests’ contact info: Make sure you have the current contact information for your guests. Minted can help with our free digital address collection tool.
  • Post updates to your wedding website: As public health recommendations regarding the coronavirus change each day, consider dedicating an entire page on your wedding website (or a section of the homepage) to updates regarding your wedding plans. Minted offers free wedding websites to assist you with this.

Serafina

Wedding Website

Artist 1

by Melanie Kosuge

Chicago, IL

Blueridge

Wedding Website

Leah Bisch

by Leah Bisch

Palos Verdes Peninsula, CA

Bold Geometric

Wedding Website

Morgan Kendall

by Morgan Kendall

Signal Mountain, TN

Corison

Wedding Website

Kelly Schmidt

by Kelly Schmidt

Vancouver, CA

BROWSE ALL WEDDING WEBSITES
  • Email your guests directly: With Minted, you can easily send an email message to any guest in your address book. Our help section provides instructions for sending an email message to your guests.
  • Use your Minted Wedding Website to manage your RSVPs: Due to the uncertainty surrounding your wedding events, you may want to consider digital RSVPs this time around to allow for more flexibility. Minted Wedding Websites now allow for easy RSVP reset on each of your wedding events.
  • Create a dedicated social media account or group chat: Some couples opt to create a private online group, like a Facebook group, or a private Instagram account, where guests can be kept up to date on your plans. If you have a wedding outside of the U.S., consider creating a WhatsApp group for your guests. WhatsApp is a very popular group messaging app outside of the U.S. and is particularly helpful for international travel, when your guests may not have normal access to cellular plans.
  • Send a postponement card: Once you have your wedding details, consider sending a postponement card to your guests, at least to folks who may not be seeing your updates by email or on your wedding website.

Funky Names

Event Change Cards

Phrosne Ras

by Phrosne Ras

Cape Town, ZA

Modern Elegance

Event Change Cards

Alexandra Dzh

by Alexandra Dzh

Vienna, AT

It's a Date!

Event Change Cards

Joyce Pinheiro

by Joyce Pinheiro

San Francisco, CA

Let's I Do This Photo

Event Change Cards

Ellis

by Ellis

Salinas, CA

SHOP EVENT CHANGE CARDS

Suggested Wording for Timing Updates to Your Guests

If your wedding date has not changed:

As we all adapt to an uncertain time with COVID-19 (coronavirus), we are monitoring the news carefully. We are prepared to take every precaution necessary to make our wedding safe for our guests, even if that means postponing it. Our wedding is happening as planned, and we look forward to celebrating with you all on [date]!

At this point, we've been advised that a [month] wedding should be safe. Please RSVP and book your accommodations as you normally would, but check first for a lenient cancellation policy, which most hotels and airlines are happy to provide in light of current events. That being said, the safety of our guests is our utmost priority. Please check our website and national and local public health websites regularly for updates. Please contact us directly with any questions – our contact information is below. Thank you for your love, patience, and concern.



If you have a new, postponed wedding date:

As we all adapt to an uncertain time with COVID-19 (coronavirus), we are monitoring the news carefully and prepared to take every precaution necessary to make our wedding safe for our guests. We have decided, out of abundance of caution, to postpone our wedding until [date]. We cannot wait to celebrate with you!

At this point, we've been advised that a [month] wedding should be safe. Please RSVP and book your accommodations as you normally would, but check first for a lenient cancellation policy, which most hotels and airlines are happy to provide in light of current events. That being said, the safety of our guests is our utmost priority. Please check our website and national and local public health websites regularly for updates. Please contact us directly with any questions – our contact information is below. Thank you for your love, patience, and concern.



If you have postponed your wedding, but do not have a new date yet:

As we all adapt to an uncertain time with COVID-19 (coronavirus), we are monitoring the news carefully and prepared to take every precaution necessary to make our wedding safe for our guests. We have decided, out of abundance of caution, to postpone our wedding. We are working to figure out our new date and will keep you informed as soon as we have our updated plan finalized.

For those of you who booked hotel accommodations, [state your hotel’s change policy or direct guests to contact the hotel]. Many airlines are offering lenient ticket change policies, so we suggest you reach out to them directly.

While we are very sorry to delay our celebration and cause changes to your plans, the safety of our guests is our utmost priority. We will post updates to our website and also send out updates via email. Please contact us directly with any questions – our contact information is below. Thank you for your love, patience, and concern.



If you have decided to elope or have a micro wedding and want to inform your guests that there will be no formal wedding/reception at this time:

This year certainly hasn't panned out how we had expected. We've been excited about planning our wedding and dreaming of our special day celebrating with our close friends and loved ones. Unfortunately, the COVID-19 pandemic has added much uncertainty to the process.

Regretfully, we have decided to cancel the invitation to our wedding. This was not an easy decision for us to make, however, the health and well-being of all of our guests is a top priority. We hope you understand that this drastic measure is never one we expected to make. As we're sure you can imagine, this is heartbreaking for us and not how we imagined our wedding celebration.

Please hold us in your hearts on [WEDDING DATE] as we make our vows to each other. Though we did not envision entering married life in this manner, we plan to do so with an even greater appreciation of life & love.

We invite you to view our wedding ceremony livestream on [DATE & TIME] and celebrate with us virtually. The link to view the ceremony will be posted on our wedding website: [WEDDING WEBSITE URL]


How Might Your Wedding Plans Change?

We’ve included planning recommendations below based upon where you are in your planning process.


FOR THE RECENTLY ENGAGED:

Remain flexible and keep an open mind. Think about how your plans may need to evolve depending on what we learn about the coronavirus. Come up with two or three alternate scenarios for your wedding day.

Save the Date Wording & Etiquette
  • If you choose to hire a wedding planner, consider how the planner you hire will react to change. Can they easily adapt your intimate indoor wedding plans to an outdoor ceremony that doesn’t require guests to share as much space? Will they allow flexibility in their contract with you? Have they worked with any other couples to successfully host a wedding in the last four months?
  • Take time to research wedding insurance. What does it cover and how much will it cost you? Does the policy cover external events, such as cancelations related to a global health crisis?
  • Minted tip: consider adding a custom backer for your save the date or invitation, adding a note alerting guests that your plans may change and to check your wedding website for updates. Alternately, consider sharing the exciting news of your engagement with your family and friends by sending an engagement announcement.
  • Remember that destination weddings will present additional uncertainty. Guests may worry about traveling. Keep an eye on the CDC’s watch list of countries that are experiencing the worst outbreaks and that have international travel restrictions.
  • Have a mini-celebration just for the two of you and make it fun! Take an engagement selfie snap and order a free personalized save the date for yourselves on Minted, or send out engagement announcements to those you can’t see in person right now.

Composed

Engagement Announcements

Olivia Raufman

by Olivia Raufman

Carrboro, NC

Contempo Frame

Foil-Pressed Engagement Announcements

Rebecca Durflinger

by Rebecca Durflinger

Boise, ID

Namely yours

Engagement Announcements

Jennifer Wick

by Jennifer Wick

Harrisburg, PA

Enchantment

Engagement Announcements

Snow and Ivy

by Snow and Ivy

Detroit, MI

SHOP ENGAGEMENT ANNOUNCEMENTS

FOR COUPLES READY TO MAKE RESERVATIONS & DEPOSITS:

Stephanee & Johnathan's Real Wedding
  • Pay close attention to cancellation policies in your contracts. Ask what cancellation policies apply to your event venue, hotel rooms (for your block’s room guarantee as well as individual guest cancellations), and even airlines, particularly in regards to the coronavirus. If certain hotels and airlines appear more lenient with their policy, consider including their information on your wedding website as recommended travel options. Most airlines and major hospitality chains have their coronavirus-specific cancellation policies featured on their homepage. Some contracts might have a “Force Majeure” (“act of God”) section that spells out under which unusual conditions you can cancel (or “terminate”) your contract. You can explicitly add the coronavirus to your contract as a reason that you can cancel. The contract should also clearly outline which expenses are refundable and whether there are any deadlines by which you need to cancel in order to get a full or partial refund.
  • Plan bridal showers and bachelorette parties with similar considerations. Make sure the host understands cancellation policies for the venue and any booked activities. Talk with your bridal party about any unease they might feel about flying somewhere and consider less exposed alternatives like reserving a fun vacation rental within driving distance.
Minted Real Wedding Samantha and Mitch
  • Has your wedding dress already been made? Materials and fabrics that need to be shipped from abroad may take much longer to arrive than they normally would. Understand what timeline you’ll be working with if your dress is being custom made, and prepare yourself for the possibility of having a prefabricated gown tailored to your exact specifications. Some gown makers can expedite overseas shipping by using air freight (planes) instead of sea freight (boats). This can speed up delivery times by weeks, although air freight is much more expensive and expediting fees might apply.
  • As you work with your caterer, think about whether or not guests will be comfortable sharing food. Think about skipping a buffet or passed appetizers, and opt for individually served meals. Remember to take into account how individual meals may affect your budget and the type of food you want to offer.
Wedding Cake
  • For dessert, entertain the idea of having a small cake made for the cake cutting, and serve individual desserts alongside for your guests. Single-serve treats like cupcakes or donuts will allow guests to feel more at ease and in control of how they are being served.
  • Think about what you are planning for entertainment. Will guests feel comfortable being in close proximity to one another on a dance floor? Consider alternatives like a live band or soloist, a friendly trivia competition with questions about the newlyweds, or a professional performance emphasizing your cultural heritage, such as a dragon dance or hula.

wedding couple on the beach

FOR THOSE WITH THEIR WEDDING DAY FAST APPROACHING:

  • Read the CDC’s latest recommendations for people hosting events and consult the local public health authority in the location of your event.
  • Think about your guests and how the coronavirus is known to affect the elderly and those with pre-existing health conditions more severely. Will you be okay having your wedding if key elderly or immune-compromised guests can’t attend? Should you postpone or re-arrange dates if those guests need to be in attendance?
  • If dates can’t be changed or postponed, consider alternatives for attending the wedding. If you’ve hired a videographer, ask if they’d be willing to work with you to stream the ceremony. Guests could stream the ceremony at home and a more formal celebration can be held in the future. You could also help guests who can’t travel arrange a watch-party where favors and food similar to that at the wedding are delivered to the party host.
  • If you’re required to cancel shuttle buses that you’ve arranged, explore whether the company will provide a credit toward a rental or taxi service, or generate a discount code for ride-share applications.
  • Explore whether your wedding favors can be saved for a future date, or sent to guests later.

wedding couple on the beach

Image source

FOR THOSE THINKING OF ELOPING OR HOSTING A SMALL MICRO WEDDING INSTEAD:

  • Unconventional wedding ideas have started to emerge this summer as engaged couples look for a solution to officially tie the knot. The micro wedding is a great option for hosting a special event with just your immediate circle of family and friends.
  • Because only a handful of guests will be in attendance, your venue selection can be much more broad and unique. Options like rose gardens, restaurant patios, breweries, and hotel suites, allow for some very creative and memorable setting
  • Although your guest list may be small, you get to spend intimate quality time with each guest in attendance. Be sure to hire a professional photographer to capture the day in photos, which can later be used in wedding announcements sent to extended family and friends.
  • If you’re thinking about eloping, understand that you aren’t restricted to having a somewhat informal ceremony in your local courthouse. Elopements can be hosted anywhere as long as you have a marriage license from the county where the wedding will take place, an officiant, and a witness. We have heard of some beautiful elopements hosted in a couple’s backyard, at a scenic lookout at sunset, and at the bottom of stunning waterfalls. Think of a location that has meaning to you both!
  • If you do decide to go through with a micro wedding or elopement, know that it is perfectly acceptable to let your friends and family know that a large celebration or gathering to celebrate the new couple will eventually be hosted when the timing is right. Consider sending an event change card to let your previously invited guests know that you have chosen to move forward with a smaller event and that you are thinking of them even if they can no longer be in attendance.

Frankie

Wedding Announcements

Karen Schipper

by Karen Schipper

New York, NY

minimalism

Wedding Announcements

Four Wet Feet Studio

by Four Wet Feet Studio

Sacramento, CA

Modern Offset

Wedding Announcements

Stacey Meacham

by Stacey Meacham

Greenville, SC

Offbeat

Wedding Announcements

Kimberly FitzSimons

by Kimberly FitzSimons

Pelham, NY

SHOP WEDDING ANNOUNCEMENTS

What is Minted Doing to Help?

Minted has always been about building community around weddings. We are in this together with our engaged customers, the independent artists who create our designs, our manufacturing craftsmen, and the wedding professionals and venues who help bring your dreams to life. Our customer service team is standing by to help you to the best of our ability.